What work done by hand costs over a year
Hours spent re-typing data appear on no invoice, which is exactly why they are the easiest to miss. This calculator turns them into a yearly figure — from your hours and your rate, not from any study.
The last field is your assumption about how much of that work can be taken away. We put no number there: it depends on how repeatable your documents are, not on your industry.
What work done by hand costs over a year
The full employer cost, not the net rate — otherwise the result comes out too low.
This is your assumption. We have no number to put here — it depends on your process, not on your industry.
Fill in every field — without them there is nothing to calculate. We substitute no default values, because each of them would be our assumption rather than yours.
What this calculation does not include
It counts hours, not mistakes
The result shows the cost of time. It does not include the cost of an error — corrections, complaints, and what happens when a mistake only surfaces at the customer. We do not put an error rate in here, because we do not know your process; if you know it, add it to the result yourself.
The reduction you entered is your assumption
We do not substitute a “market average” here and we will not. How much work disappears after automation is only known once a specific process has been described — and a number filled in for you would turn this calculation into our forecast.
Automation needs upkeep too
This side of the ledger exists and it is only fair to show it: a system that takes over manual work needs updates and supervision itself. It is usually a fraction of the time saved, but it is not zero — and it is planned from the start, not a year later.
This is arithmetic from the assumptions you entered, not our forecast. Every number in the result comes from the fields above — there are no market averages and no estimates of ours in it.
You have the numbers. Let us talk about them.
Pick a time for a call or leave your number — we will go through your assumptions together and say which of them do not hold up in practice.